14th February

Electrical Sciences | 09:30 Hrs, CEESAT Conference Hall

Computer Sciences | 09:30 Hrs | CLC Lecture Hall 17

Buiding Sciences | 13:30 Hrs | CEESAT Conference Hall

15th February

Chemical & Material Sciences | 10:00 Hrs | CEESAT Conference Hall

Mechanical Sciences | 10:00 Hrs | CLC Lecture Hall 17

Things to be submitted before coming to the campus:

All participants MUST submit a soft copy of their presentation (.ppt or .pdf) to , Please do this before you arrive at our campus.

Presentation Info

1. The presentation Time will be 10minutes + some time for questions and answers depending upon judges
2. Any exceeding of the time limit will be taken as negative points
3. Please bring your presentation in the form of .ppt or .pdf, any other form of the file will not be entertained, please bring the file in a pen drive (avoid CD/DVD)
4. The participants can include any type of media (pictures, videos) in their presentation, provided they do not show any controversial clips.
5. All participants are strongly requested to be present at the venue 5 minutes prior to the event, once the event has begun the doors of the presentation hall will be closed and further entry will not be allowed. This is a very specific rule to be followed as it was requested by the judges themselves.

Things to be bought along with you for the presentation:

1. A valid College ID Card
2. Two Hard Copies (Print Out) of their paper which has been selected for presentation
3. If possible a Hard copy of their presentation

Shorlisting of Papers

• Participants have to submit their papers (only full papers are accepted; abstracts will not be considered) to the Anveshanam Team through the Registration Page.
• LAST DATE FOR SUBMISSION OF PAPERS IS JANUARY 25th 2009.
• The papers will be divided into their respective clusters and sent for scrutiny.
• The shortlisted participants will be notified by email (and also it will be updated in the website).

Presentation Details

• Selected participants for the final round are requested to prepare their presentation in Microsoft Powerpoint format (.ppt) or Printable Document Format (.pdf) only.
• Information regarding the presentation time (inclusive of time for questions and answers) will be updated in this space soon.
• However, on a rough scale, participants can prepare their presentation for a period of 12 minutes (excluding time for questions and answers)
• Exact time allotment for questions/answers will vary depending upon the number of selected participants for the final round and will also depend upon the judge’s schedule.
• Selected participants will be provided with two mikes and a laser pointer.
• They can manually change the slides/pages of their presentation, if not they can also request the coordinators to do the slide transitions.

• Originality & Innovation
• Technical Content
• Clarity of Presentation
• Practical Application

1. Building Science
2. Chemical and Material Sciences
3. Computer Sciences
4. Electrical Sciences
5. Mechanical Sciences and Production Technology

Paper Submission

• Participants have to submit their FULL paper for scrutiny, abstracts WILL NOT be entertained.
• LAST DATE FOR SUBMISSION OF PAPERS IS JANUARY 25th 2009
• The document format has to be in Microsoft Word (.doc) or Portable Document Format (.pdf) only.
• The title of the submitted file must be a shortened version of their paper title. (eg: Suppose my paper title is “How to make the tastiest lemon juice from a given lemon, squeezer, water and ice”, then the name of my file will be “making tastiest lemon juice.doc”)
• Participants are requested to submit their papers in IEEE format (provided above). In case it is not possible, submitting the papers in any internationally recognized format is allowed. Else, they can submit their papers in a neat, legible, coherently arranged format , with perfect alignment, font adjustments(sizes, font type), naming of figures/tables/charts and references.
• Papers with improper formatting will be sent back to the participants and they are encouraged it submit it again after re-formatting.
• Kindly keep the font color of your paper as black (excluding figures, charts, tables)
• Kindly provide your names, email addresses and contact numbers in the paper that you submit.

1. Can I submit more than two papers?
   Refer to points 3 and 4 of Rules and Regulations
2. How many authors can be there for a paper?
   There is no limit on the number of authors; however the participants must be a part of the author group.
3. What is the total number of participants per team?
   Two participants per team, there can be many teams from a university but each team must be distinct.
4. When will I be notified whether my paper is selected or not?
   Selected papers will be put up in the website and the selected participants will be notified of the decision by email.

Some Suggestions from the Team:

• Participants are encouraged to make a conscious effort to maintain the quality of their paper in all aspects ranging from formatting, content and language.
• Kindly make sure the labeling of figures, tables etc., are made appropriately, this will aid during the scrutinizing of the papers and will also avoid unnecessary confusion.
• Make sure the references are suitably numbered and the references are quoted completed. Kindly refer to the IEEE format provided in the Rules and Regulations page for details on formatting of references.
• Kindly provide your email address and contact number besides your name in the paper that you submit.
• For selected participants, while making the final presentation, please avoid using pictures as backgrounds for the slides, avoid using heavy striking colors/gradients as backgrounds, do not fill up the entire slide with long sentences.
• Please give lot of importance towards Clarity of presentation, convey information as points (bullets, numbering etc.,), using flow charts wherever possible, give physical interpretation of equations, provide figures wherever possible, use simple language for your slides.
• Use simple professional templates, always bear in mind that the point is not given for creativity of the template, what is important is the content, so please keep the presentation template simple and neat.
• Develop a good structure of your presentation, for example – you can structure it like this:
  1. The problem being considered
  2. Why the problem was chosen (or what is the need to work on this problem)
  3. What is the current scenario(or solution) for tackling the problem
  4. Why have you chosen your method as a mean to solve the problem
  5. Description of the method
  6. Explain your contribution and novelty your method
  7. Results and Discussions (comparisons etc.,)
  8. References
• Keep the total number of slides to just the required level, a quick powerful presentation is always more worthy than a long, slow dull presentation.
• Chose your number of slides based on the allotted time for presentation and always allow at least 3minutes for question and answers.

For further queries, please email us at: