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HOSPITALITY

Welcome to the official hospitality portal of Pragyan '20! We’re glad that you’ve decided to join us in our celebration of technology. You have probably come from far away, and it is our duty to ensure that your stay at NIT Trichy is pleasant throughout. 

Kindly register for accommodation in advance to be guaranteed a comfortable stay.

Registrations are open!

You can enjoy a hassle-free stay during Pragyan by availing the facility of bulk booking in advance for groups with 50 students or more. Mail us at accommodation@pragyan.org with the following details:

  • Name of the representative

  • Name of the college/institution

  • Contact number of representative

  • Number of boys

  • Number of girls

  • Date and time of check-in

  • Date and time of check-out

  • Availing pick-up/drop facility from Bus Stand or Railway Station to NIT Trichy? (Yes/No)

  • E-mail IDs of all students (should be registered at pragyan.org)

Each person has to register individually - first on the Pragyan website (registration link) and then, after activation, for hospitality. Please note that you can only register once on either portal.

To be assured accommodation, you can register beforehand at the Hospitality portal and transfer funds online. After completion of payment, a confirmation mail regarding the same will be sent to your email ID. 

You can avail the Early Bird Registrations which require you to pay a subsidised amount of INR 249 per day during your stay at Pragyan. The Early Bird Registrations close two weeks prior to Pragyan ‘20. Thereon, the amount to be paid per day will be INR 299, leading up to a week until Pragyan, including on-spot registrations. 

However, please note that on-spot registrations for accommodation are done strictly on a first-come-first-serve basis, and so you are not guaranteed accommodation.

It is compulsory to bring your college ID card and a soft-copy of the QR code which has been sent to your registered email ID when you arrive at NIT, Trichy. 

On arriving at the campus:

  • Participants are required to report to the PR desk located at the Security Office in front of the Administrative Block.

  • Female participants are requested to reach the campus before 10:00 p.m. on the day of arrival.

  • All external participants/visitors must register at the PR desk by producing their college ID card, their QR code and pay a nominal registration fee of INR 149.

  • Only registered participants will be eligible to enter Pragyan and participate in events and workshops, among others.

  • Following this, participants who require accommodation must register at the adjacent Hospitality Desk for the same after paying INR 299.

  • The hospitality charges are:

    • Accommodation fee: 

      • INR 249 per day (Early Bird Registrations - 24 hours).

      • INR 299 per day (Starting from 5 March 2020 and including on-spot registrations - 24 hours).

    • Caution deposit: INR 299* (refundable).

  • Participants will also be issued a Pragyan booklet and an RFID Card along with the registration kit. They are advised to keep this RFID Card as well as their institute ID card with them at all times. Without their institute ID card, the Pragyan RFID Card will be considered invalid.

  • The participants must check out at the hospitality desk located at the Security Office in front of the Administrative Block before leaving the campus. Only then will their caution deposit be refunded.

*Caution deposit will be refunded at the sole discretion of Pragyan.

Rules:

  1. Kindly note that the accommodation is strictly on a shared basis and any requests for individual rooms, or any complaints in this regard, shall not be entertained.

  2. The Hospitality registration is separate from event registrations.

  3. Hospitality is available only from 07:00 p.m. of March 12th, 2020 to 05:00 p.m. on March 15th, 2020.

  4. Girls need to be within the hostel premises, or the designated areas before 9:00 p.m. during weekdays and 9:30 p.m. during weekends.

  5. Participants are requested to take care of their belongings during their stay at NIT Trichy. Neither Team Pragyan 2020 nor the institute will be held responsible for any loss of property.

  6. Smoking and drinking are strictly prohibited on campus premises.

  7. Any act of misbehaviour inside the campus will be severely dealt with, leading to the immediate expulsion of the team (in question) from the campus and cancellation of registration.

  8. Any damage caused by the participants to institute property during their stay will result in forfeiture of the caution deposit in full or part and/or recovery of the amount due to the damage; whichever is higher. This is upon the sole discretion of Team Pragyan 2020.

NIT Trichy is located about 22 km from Tiruchirappalli Junction/Central Bus stand, on the Trichy - Thanjavur Highway. The simplest and most economical way to reach NIT Trichy is by bus. Any city bus at Tiruchirapalli Junction will take you to the Central Bus Stand. Board a Thanjavur-bound mofussil or route bus from there. The journey from Trichy will be around 40 minutes. The executive way of reaching NIT Trichy is by hiring a taxi. You may be charged around INR 400. 

Trichy is connected by road to Chennai (320 km), and to all major towns in South India by regular bus services. Tiruchirapalli is an important junction on the Southern Railway. It connects Chennai, Thanjavur, Madurai, Tuticorin, Tirupati, Rameswaram, Bangalore, Coimbatore, Cochin and Mangalore.

1) From when can I avail my allotted accommodation?
From 12th March 2020, 07:00 p.m. 

2) What are the documents that I am required to bring?
It is mandatory to bring your College ID card. The mail confirming your accommodation can either be printed out or shown on your smartphone. You will also be required to show the QR code you get for your profile upon signing in or registering on the Pragyan '20 app (which will be updated soon). 

3) When will my accommodation get confirmed?
Once you have registered, paid and received the confirmation mail. 

4) If my accommodation does not get confirmed, can I avail facilities outside the campus?
Yes, you are free to choose from any of the alternative accommodations available. Please note that the cost of accommodation will not be borne by Pragyan. 

5) Does the accommodation charge include food?
No, it does not. However, you can make use of the messes or food stalls available during Pragyan, at your own expense. 

6) When do I have to vacate my allotted accommodation?
You are required to vacate, at the latest, by 05:00 p.m. on the 15th of March 2020. 

7) Can I register for accommodation without registering on the Pragyan website?
No, you need a valid Pragyan ID to register for accommodation.

8) When will I get my caution deposit back?
The caution deposit will be refunded at the time of vacating the accommodation, provided participants return the air pillow, and there is no overstay or damage to the room or any other college property. This is solely at the discretion of Team Pragyan 2020.

9) Can I vacate earlier than the registered date?
Yes, but the money paid for the extra day(s) will not be refunded. 

10) Does workshop registration entitle accommodation as well?
No, you need to register separately for accommodation. 

11) Can I cancel accommodation after registering?
Yes, but there will be no refunds.

12) Whom should I approach for accommodation on arrival?
You have to report at the PR and Hospitality desk situated at the Security Office in front of the Administrative Block. 

13) Will accommodation be provided if I arrive late in the night?
Yes, but it would be preferable to have girls arrive before 10:00 p.m. 

14) On what basis will accommodation be confirmed?
For online registrations, accommodation will be confirmed on payment. For on-spot registrations, accommodation is provided on a first-come-first-serve basis and the regional proximity of the participant to NIT Trichy.

15) Can we book for accommodation in advance, in case many of us belonging to the same college are coming to Pragyan?
Yes, but only for groups with a minimum number of 50 students. Mail us at accommodation@pragyan.org with the following details:

  • Name of the representative
  • Name of the college/institution
  • Contact number of representative
  • Number of boys
  • Number of girls
  • Date and time of check-in
  • Date and time of check-out
  • Availing pick-up/drop facility from Bus Stand or Railway Station to NIT Trichy? (Yes/No)
  • E-mail IDs of all students (should be registered in pragyan.org)

1) Pradeep: 82200 64869
2) Bhavishya: 79810 75894
3) Naveen: 95850 58340
4) Tanmai: 96299 00609